Privacy Policy & Disclaimer

State of Wisconsin laws ensure that government is open and that the public has a right to access appropriate records and information possessed by village government. At the same time, there are exceptions to the right to access public records provided by both state and federal laws. These exceptions include the privacy of individuals.
 
Information collected at this site becomes public record and may be subject to inspection and copying by the public, unless an exception in the law exists. During your visit to www.waterfordwi.org, information that is not readily identifiable to an individual is automatically collected and stored. This information is used solely to improve our web services. Information you send to us is also collected and stored, and may be shared.

Information You Give Us
You do not have to provide the Village with any information or create a user account to access information on the Village website. However, for some services, the Village may need your personal information to respond to the services you requested. The Village collects information when you use the website, and also when you send additional information to the Village. Using this website constitutes your consent to the Village’s use of the information. If you don’t want the Village to collect information from you, please do not use this website.

Information Collected and How It is Used
 
Automatic Collection
 
If you do nothing during your visit to www.waterfordwi.org but browse or download information, details about your visit are automatically collected and stored, including:
 
The Internet Protocol address and domain name used but not the email address. The Internet Protocol address is a numerical identifier assigned either to your Internet service provider or directly to your computer. We use the Internet Protocol Address to direct Internet traffic to you:

  • The type of browser and operating system you used, and your connection speed;
  • The date and time of your visit, and your geographic location;
  • The source of your visit, i.e., whether you connected through a website, directly or something else;
  • The web pages or services you accessed at this site, the actions you took, the time you spent and how you left; and
  • The website you visited prior to coming to this website.

The information we automatically collect or store is used to improve the content of our web services and to help us understand how people are using our services. The website logs are analyzed to continually improve the value of the materials available on our site. Our website logs are not personally identifiable and we make no attempt to link them with the individuals that browse our site.

The Village also uses web measurement and customization technologies such as cookies. You can manage cookies from any website through your browser settings.

Information You Send
If during your visit to www.waterfordwi.org you participate in a survey, send an email or message, fill out a form, request notifications or alerts, or otherwise send us information in any way, the following information will be collected:

  • Email correspondence: the email address and contents of the email
  • Surveys: any information you volunteered in response to a survey
  • All other communications: all the information you provide

The information collected is not limited to text characters and may include audio, video, and graphic information formats you send us. The information is retained in accordance with Wisconsin Public Records Laws.

We use your email, telephone number and other information you provide to respond appropriately. This may be to reply to you, to address issues you identify, to further improve our website, or to forward the email or other information to a Village department or another agency for appropriate action. Survey information is used for the purpose described. 

Use of the website for these activities is voluntary. Information you send to the Village becomes public record. If you provide information to the Village, you are consenting to its use by the Village and to copying and release by the Village through open records requests unless an exception to the open records laws exists. If you do not want  your information to become a public record, please do not send information to the Village via this website.

Public Disclosure and Retention of Records
In the State of Wisconsin, laws exists to ensure that government is open and that the public has a right to access appropriate records and information possessed by village government. At the same time, there are exceptions to the right to access public records that serve various needs: the privacy of individuals is included among these exceptions. Exceptions are provided by both state and federal laws.

We strive to protect personally identifiable information by collecting only information necessary to deliver our services. All information collected at this site becomes public record that may be subject to inspection and copying by the public, unless an exemption in law exists.

In the event of a conflict between this Privacy Notice and the Wisconsin Open Records Law or other law governing the disclosure of records, the Wisconsin Open Records Law or other applicable law will control.

 
Under the public records laws, the Village is required to retain records for a specific period of time, depending on the type of record. All of the records collected through the website will be retained by the Village for the length of time required by law.
 
Use of Cookies and Tracking
A cookie is a small amount of data that is sent to your browser from a website’s computers. It may be used during a single session, or may be stored on your computer’s hard drive. Cookies may be used for website navigation purposes, for user accounts and for collecting statistical data. They may also be used to recognize a computer that has previously visited the website. When you sign up for a list, there will be an email sent to subscribe, and you will be added to the list, which is not cookie based. When we send an email, we may track to see if the email was delivered, opened, forwarded or printed. We may track to see if a link in the email was clicked.
  
Third Party Tools and Sites Disclaimer 
This website includes links to other websites, such as those operated by other government agencies, nonprofit organizations and private businesses. When you link to another site, you are leaving this website and are no longer on www.waterfordwi.org. You are then subject to the external site’s privacy and security policies. The Village does not control or guarantee the accuracy, relevance, timeliness or completeness of information contained on external sites. The Village does not endorse the site’s sponsor, any views they express, or any products or services they offer.
  
Children and Privacy
The Village believes in the importance of protecting the privacy of children online. Under Federal Law, verifiable consent from a child’s parent or guardian is required before collecting, using or disclosing personal information from a child under the age of 13. The Village’s site is not intended to be used by or solicit information of any kind from children under age 13. If you believe that the Village has received information from or about children under age 13, please contact the webmaster.
 

Security
The Village takes reasonable precautions to protect this site and the information automatically collected by, or voluntarily submitted to, www.waterfordwi.org. For instance, we restrict access to information submitted to the site to employees, contractors and vendors who require access to this information in order to perform their official duties. The Village uses commonly used practices and technical controls to protect the information in our possession or control. These practices and controls may include encrypting the transfer of personal information over the internet via Secure Sockets Layer (SSL); using high strength firewalls and intrusion detection systems to safeguard personal information; and maintaining strict technical controls and procedures to ensure the integrity of all data on www.waterfordwi.org